Architectural Services
The Necessity of Employing a Construction Document Management System to Avoid Failures
-
ajay tribhuwan
- July 17, 2024
- 9:50 am
Engineers and architects face a significant challenge in handling the multitude of documents involved in construction projects. The importance of a robust construction document management system cannot be overstated, as without it, the chaos of this process is difficult to control. Initially, architects begin the documentation process on paper, but it transitions to digital platforms as it progresses. This shift results in construction documents scattered across various digital platforms, papers, fields, and offices, creating a complex and disorganized landscape. The result is obvious – infinite errors and reworks.
The Problem
When multiple teams and stakeholders are connected with a project, the chances of errors increase. However, documentation errors can have grave repercussions on a project’s success. The more the project advances, the more complicated the job of proper documentation becomes. Also, people associated with documenting the changes in the construction design may get busier, leaving a gap in the appropriate documentation process. This urgency underscores the need for a robust construction document managing system. Unfortunately, many giant organizations in the construction industry have poor documentation processes, which lead to errors, time and energy wastage, and multiple reworks. Over 30% of construction workers report delays in project completion because they did not have access to accurate project information at the right time. It is a classic example of declined productivity due to improper document management.The Solution
So, how can these issues be solved? Does it involve spending on costly management systems? Can a top BIM service provider in the USA provide architectural construction documentation services? The solution is straightforward, but it might not be easy. Construction documentation control can be challenging for most AEC firms. However, what does documentation control mean? The first step is understanding the fundamentals; one must know a construction document. The phrase “construction documents” encompasses the blueprints, descriptions, change requests, modifications, and other pertinent details that thoroughly outline the extent of work to be carried out for a construction undertaking.Construction Document Control – What It Means?
With the basic knowledge of a construction document, it is time to address the elephant in the room. How can companies control construction documents? Do they need to hire construction drawing services? Consensus emphasizes the importance of enforcing controlled processes and practices for various aspects of document management, including conception, review, alteration, issuance, circulation, and availability. The organization emphasizes that effective document control is indispensable for ensuring that documentation available at certified points of use within an organization is trusted by its users. This involves providing the documents containing up-to-date, reliable, checked, and formally approved information. According to the above, top BIM service providers in the USA must maintain the criteria while documenting information for future reference:- It is essential to manage and organize documents effectively.
- This includes managing designs, RFIs, requirements, contracts, punch lists, etc.
- Keeping the documents in a place that is accessible to all stakeholders and workers.
- Ensuring access to the documents remains available even after the project is completed so owners, renovation workers, and operations and management teams can use them later.